Members,
I hope this finds each of you well.
ELECTIONS
I’m writing to announce, in line with our
recently-amended Constitution,
upcoming elections to our Executive Committee. Article 7 of the
Constitution notes, among other things, that ‘[t]he executive business of the
Association is conducted by its Executive Committee. The officers of the
Executive Committee include a President, a Vice President (Projects),
a Vice-President (Events), a General Secretary, a Treasurer,
and up to two other officers.’ All of these named offices (in bold) will
be open to election. Their duties are detailed in Article 8.
And, according
to Article 9,:
Officers are
elected individually by the General Assembly for renewable terms of four
calendar years. Elections must be scheduled to take place no later than October of
the calendar year before a new term begins. The Executive Committee must
communicate the date and location of the election to members so that they have
a reasonable time to consider nominations and candidates. If possible, the
election should take place during the Annual General Meeting.
Nominees may
only contest one office in each election. They must be members and nominations
must be communicated at least a week before the election to a member chosen by
the Executive Committee to act as Election Officer. The Election Officer may
not be a member of the incumbent Committee and must agree not to take a
position on the new Executive Committee. The Election Officer will not identify
any nominees to members until after the deadline for nominations has passed.
Where only a
single nomination is received, the person nominated is deemed elected. If there
are two or more candidates, the person elected must receive a majority of the
votes cast. When a majority is not reached, the two candidates receiving the
highest votes compete for the office in a new election to be held within a week
of the first election. All electoral disputes are handled by the incumbent
Executive Committee….
With these
requirements in mind, we propose that the elections will take place on 30
October 2013 and have selected Martin Sychold (martin.sychold@isdc-dfjp.unil.ch)
as our Election Officer. Martin was previously the Election Officer at our last
elections. He’ll collect nominations from today until midnight on 22
October 2013 (Swiss Time). Individuals may
nominate themselves. On 23 October 2013, Martin will circulate a list of
the nominations received and, where there’s only a single nomination, any
individuals deemed to be elected. Where an election is to be held, the votes of
paid members will be taken by email and will be counted on 31 October and the
results announced as soon as possible.
Finally, note that two
additional Committee members may be ‘collectively appoint[ed]’ by ‘[t]he President and Vice-Presidents’. While the selection of
these individuals will have to occur after the elections, members should feel
free to contact the Committee, either before or after the elections, to express
their interest in assisting us. The new Committee will also have the
responsibility for selecting or re-appointing members of our Advisory Council.
MISCELLANEOUS
More information is coming
shortly on events and publications, but note that we delayed updating our
membership rolls until after the election. If you wish to be removed,
please contact us at secretariat.jd@outlook.com.
If you wish to remain a member and haven’t already paid your membership fees,
we’d ask that you please do so immediately.
And, for those who haven’t already done so, please
sign up for our blog
notices (on the right-hand side of the page), ‘Like’
our Facebook Page, or ‘Follow’
our Twitter Page to ensure that you’re
getting our posts (articles, books, events, etc). More generally, please help us spread the word about our activities. As always, we welcome your
thoughts.
Please let me
know if you’ve any questions. Best wishes.
Seán
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